Winter Karaoke Party – rules

Sadly, we do not live in Equestria, where rules and laws seem much, much more relaxed. Therefore we’ve prepared this list to keep everybody and everypony safe and sound while enjoying the meetup!

These rules are applicable within the entire area of Winter Karaoke Party and may be changed without further notice. The attendees must read and respect these rules. Tirek didn’t and look where he is now.

Entry and tickets

  • You will be asked to present with your printed out ticket (English or Czech version), as well as your ID (citizen ID, passport or driving license) at the event entrance. Afterwards, you will be given your entry ticket (wristband) that you should keep on you at all times. Attendees under 15 years without accompaniment will present form for admission instead of ID (see below).

  • You should present your entry ticket whenever organizers ask you.

  • You may enter and leave event with your entry ticket at any time during the program.

  • Tickets are bound to name and age of attendee. It’s possible to transfer the ticket to someone else, but the deadline is 2 days  prior to the event start date!

  • You can get full refund for your ticket, if you cancel it no later than 2 weeks prior to the event start date.

  • It’s possible to buy the ticket for somebody else – simply fill in the details of the ticket holder.

  • Children under 11 are admitted for free, however, they need adult accompaniment. In this case, please make a registration for accompanying person, in Note to registration state “Accompaniment” and how many kids will you accompany (within reason – Fire and Safety regulations apply).

  • There is a limit of one ticket per ticket holder. Although it would be nice to have a millionaire pay for all of them, having a 1 person on the entire event would be rather… strange.

  • We reserve the right to cancel and refund the ticket in any case. Although we do not expect to ever use this rule, it has to be there for legal reasons so yeah, here it is.

Attendees under 15 years of age

  • CZ/SK bronies z.s., Winter Karaoke Party or any of its staff cannot be held responsible for the behavior and actions of visitors that are inside the event grounds nor for any injuries or damages caused.

  • Attendees under 11 years of age must be accompanied by a parent/responsible guardian.

  • Attendees from 12 to 15 years may attend the event without their parent or responsible guardian however, they will have to present a signed letter (filled form for admission) from their parent. This letter includes the name and date of the event, the name and birth date of the attendee as well as the name and mobile phone contact of their parent. This letter will be required for obtaining your entry ticket at the entrance of the event.

  • Form for admission of visitors from 11 to 15 years of age can be downloaded here.

Behavior – keep it cool!

  • At all times, please adhere to instructions provided by staff or the volunteers.

  • Zimní Karaoke party is a family-friendly event – therefore no sexual, political, or otherwise inappropriate content should be displayed or featured. Breaking this rule will get you a swift ride out of the event grounds and ticket removal without refund!

  • Although the venue will be our own bit of Equestria for the day, the laws of Czech Republic still apply and will be upholded. Breaking the laws will not be tolerated – this includes forbidden substances and symbols.

  • Bins will be provided for the rubbish so thank you for using them! (don’t wear them as a hat though!)

  • It’s forbidden to connect any electronic devices to power sockets without further consultation and permission from the staff.

  • If you have vendor pass, please do not sell goods outside of the assigned area or anywhere in venue if you do not have a vendor pass. Let’s keep it fair for those, who’ve paid and put a lot of effort into it!

  • Please behave in good manner towards the other attendees, staff and guests – explaining a problem in calm matter will get you further than shouting!

  • Any violent threats against guests, organizers or other attendees during the event or in advance will not be tolerated and may lead to the ticket removal without refund!

Safety, Security and Salmon

  • You may use skateboards, rollerblades, scooters and such as part of cosplay. However, it is forbidden to use them as means of transportation.

  • Emergency exits must not be obstructed at any time. During an emergency, please do as instructed by staff and clear out the way for emergency services.

  • In case of fire, please let the staff and, if present already, fire services by shouting “FIRE!”. Do as instructed by the emergency services and don’t try to take on the fire on your own.

  • All weapons and their real replicas are forbidden. This also applies to airsoft, paintball and laser guns or anything explosive (ie fireworks).

  • LARP and save-to-use soft weapons are allowed for cosplay purposes.

  • Staff’s rulings on safety is always supreme. If you are unsure with your cosplay accessory, please contact us via email or via website/forum to make sure, thank you! You are saving us and yourself time in the case that we would have to disallow entry with a dangerous item.

  • If you are found in possession of a weapon that is forbidden by the Czech Republic’s laws, we will be obligated to call police and resolve the situation. There is no point bringing such items to a My Little Pony event.

Food, drinks and all sorts of hay

  • There will be no paid-for catering in the venue available during the event. There is a restaurant next to the event building and supermarket nearby where you can order/buy food and drinks.

  • Own food and/or drinks are allowed at the event. When eating, stick with basic hygiene rules and use trash bins for litter.

  • Home-baked muffins and cupcakes/cookies for showcasing your baking skills to others are encouraged 🙂

General rules

  • Everybody and everypony is responsible for their own stuff.

  • Please try to follow rule 6-2-1: at least 6 hours of sleep, at least two meals and at least one shower every day. You will be able to enjoy the event more and the other participants as well.

  • Drunk visitors or visitors under the influence of any drugs will be escorted out of the event and will lose their ticket. We would like to remind you, once more that all of the Czech Republic’s laws do apply on the event grounds and breaking them, especially by consuming illegal drugs, will result in police call.

  • For smoking, please use designated areas to not annoy other attendees!

  • Water pipes/hookahs are also forbidden in the event building. Electronic cigarettes are allowed – please use these only outside the halls with a program.

  • Live animals of all sorts including small pets are not allowed. Exception to this are guide-animals for people with disability. In this case, please contact us in advance via e-mail to info@czskbronies.cz.

  • The staff and the volunteers are here to help – do not hesitate to ask them for advice, help or to share a complaint. If an unusual situation occurs, please consult the staff rather than trying to resolve it on your own. Thank you!

  • Violating these rules may get you expelled from the event grounds without a chance for refund or re-entry.

Data protection

  • All of the data provided to us will be used only for the purpose of this event and will not be provided to any 3rd party apart from governing bodies upon a legal, jury-sanctioned, request – see Privacy policy for details.